Executive Coordinator

POSITION SUMMARY

The Executive Coordinator is responsible for providing high-level administrative support for the CEO, Chamber President, Visit Myrtle Beach (VMB) Presidents, Board of Directors Board of Directors and Executive Leadership Team by conducting research, preparing reports, managing special projects, handling information requests and overseeing the daily activities of the executive team. The Executive Coordinator uses extensive discretion and independent judgement as well as a consultative approach to managing the role’s primary duties and responsibilities.

PRIMARY JOB RESPONSIBILITIES & FUNCTIONS

• Responsible for managing all daily administrative activities for the CEO, Chamber President, VMB President, including, but not limited to handling executive related requests and queries appropriately, sending/answering emails and correspondence, creating PowerPoint presentations, responding to website inquiries and other needs to support the entire organization.
• Oversee all aspects of preparation for MBACC Board and Advisory Board meetings, Finance Review Committee, Board communications and other committee and council meetings.
• Record meeting minutes of the Board of Directors, Advisory Boards and other committees and councils.
• Manage CEO and President(s) calendars and manage travel arrangements for CEO, Presidents, Board as needed.
• Manages and creates executive department budget and resources.
• Responsible for coordination of all Board of Directors and Executive Leadership Team events.
• Serve as the administrative point of contact between the President & CEO and internal/external clients and stakeholders.
• Attend all department meetings on behalf of CEO.
• Main point of contact when CEO is out of the office.
• Manages donation requests and other ad hoc requests for Executive Leadership Team.
• Other duties as assigned by the CEO and Presidents.

CRITICAL KNOWLEDGE, SKILLS, AND ABILITIES

• Associate’s degree from an accredited college/university in business administration or three (3) years of experience is preferred.
• In lieu of a degree, a minimum of 5 years’ experience in assisting executive level management, preferably in the not-for-profit industry is required.
• Experienced computer skills in Microsoft Office, including but not limited to Word, Excel, PowerPoint Outlook and Zoom.
• Extremely trustworthy. Ability to maintain complete confidentiality and handle confidential matters in a discreet, professional manner.
• Requires a highly organized and disciplined individual who will ensure timely follow-up with senior staff and employees.
• Excellent verbal and written communication skills.
• Excellent organizational and time management skills, as well as ability to manage and prioritize multiple projects at one time.
• Ability to establish and maintain effective working relationships with Chamber personnel as well as Board members and the general membership.
• Strong interpersonal skills with he ability to quickly build rapport in public-facing settings.
• Strong analytical, research, and organization skills are required.
• Problem solving skills, resourcefulness, and demonstrated ability to find necessary information.
• Ability to maintain attention to detail, meet deadlines, and ensure quality of work.
• Must embrace and demonstrate a “Continuous Improvement” approach to problem solving and process enhancement.
• Attendance and Dependability: The employee can be depended on to report to work at the scheduled time and is seldom absent from work. Employee can be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious, about assignments.
• Relationships with Others: The employee works effectively and relates well with others, including superiors, colleagues, and individuals inside and outside the Chamber. The employee exhibits a professional manner in dealing with others and works, to maintain constructive working relationships.

PHYSICAL DEMANDS AND WORK ENVIORNMENT

• This job operates in a professional office environment. The role routinely uses standard office equipment and associated software including computers, copiers and other mobile devices.
• Prolonged periods sitting at a desk and working on a computer.
• Occasionally lift and/or move up to 25 pounds.
• Occasionally travel as directed for meetings and events in changing climate conditions.