Events Coordinator (Part-Time)

SUMMARY OF POSITION

To assist the Business Development Director of Events in organizing and deploying chamber events with the goal being member retention and recruitment for the organization.

PRIMARY JOB RESPONSIBILITIES AND FUNCTIONS

• Assists in managing a program of events and activities to keep investors engaged with the chamber, as well as to entice investors to join the organization. These include events such as Business Before, During and After Hours, B-to-B Speed Networking, Women & Wine Wednesdays, and small business programs.
• Communicates graphic design needs for events with the Business Development Graphic Designer in a timely manner.
• Coordinates volunteers for chamber events planned by the business development division.
• Coordinates RSVPs by chamber member investors with the Business Development Coordinator for events planned by the business development division. Secures check in lists and nametags.
• Assists in planning and executing the following signature events: Member to Member Business Expo, Legislative Reception, Can-Am activities, Annual Meeting, Volunteer of the Year Celebration, Legislative Luncheon, and the Ignite Women’s Conference.  
• Assists with any other events that may be added throughout the year.
• Participate in all business development division activities as assigned by the Business Development Director of Events.
• Other duties as assigned by the EVP of Business Development and Director of Events.

CRITICAL KNOWLEDGE, SKILLS, AND ABILITIES

• A four-year degree with an accredited college university in a related field and experience preferred.
• In lieu of a degree, a minimum of 2 years’ experience in event planning and implementation, preferably in the nonprofit industry.
• Experienced computer skills in an online membership database system; Atlas preferred. Must be proficient in Microsoft Office, including but not limited to Outlook, Word, Excel, PowerPoint.
• Superior computer skills across different software applications.
• Strong knowledge and understanding of event planning and execution to include sponsorships to achieve a break-even budget or better.
• Must embrace and demonstrate a “Continuous Improvement” approach to problem solving and process enhancement.
• Must possess and demonstrate a collaborative, team-oriented approach to conducting the operations of the chamber staff.
• Strong analytical and problem-solving skills. Strong interpersonal skills essential.
• Superior verbal/written skills and presentation skills. Good punctuation, spelling, grammar, and attention to detail is required.
• Calm personality and able to keep composure under fire.
• Course work/seminar attendance in ACCE, CACCE, U.S. Chamber conferences, meetings and conferences as content is related to events and investor engagement.
• Strong communication and interpersonal skills with leadership, all employees, and visitors, including responses to electronic communications.
• Requires a highly organized and disciplined individual who will ensure timely follow-up with senior staff and employees.
• Demonstrated outstanding oral and written communication skills.
• Ability to work well with others.
• Attendance and Dependability: The employee can be depended on to report to work at the scheduled time and is seldom absent from work. Employee must be depended upon to complete work in a timely, accurate, and thorough manner and is conscientious about assignments.
• Relationships with Others: The employee works effectively and relates well with others, including superiors, colleagues, and individuals inside and outside the Chamber. The employee exhibits a professional manner in dealing with others and works, to maintain constructive working relationships.
• Ability to manage multiple projects, while meeting established timelines and schedules in a fast-paced environment.
• Ability to keep detailed records and files.

PHYSICAL DEMANDS AND WORK ENVIORNMENT

• Frequent periods sitting at a desk and working on a computer using eye-hand coordination.
• Must be able to lift up to 25 pounds at a time frequently, and up to 50 pounds occasionally