Grants & Procurement Manager

Job Title:                    Grants & Procurement Manager                                        

Department:              Finance

Reports to:                 CFO                                          

Effective Date:           12/18/2024 

Coast RTA provides reliable transit service to our growing, diverse, and visiting community to make life’s important connections.  Coast employees must promote Sunshine Service to all internal and external customers including the community at large.

Job Summary:

The Grants & Procurement Manager is to perform all aspects of the purchasing process such as preparing bid documents, procurement summaries, contracts, and modification documents for vehicles, technology, professional service, construction, equipment and materials and supplies according to specifications, procurement policy, and funding source requirements. 

Grant responsibilities include pursuing grant opportunities and working with staff on grant preparation and reporting.

Duties/Responsibilities:

• Prepare RFP’s and invitation for bid documents for equipment, professional services and other procurements;
• Ensure proper use of appropriate federal, state and local clauses and certifications;
• Oversee pre-bid/proposal conferences, public bid and proposal openings, and determines responsiveness
• Oversee, but will not participate in, proposal scorings and tabulations;
• Issue award notifications and notices to proceed;
• Determine fair and reasonable pricing, in relation to independent cost estimates with price/cost analysis;
• Pursue new vendor relationships for competitive procurement opportunities;
• Assist GM and/or Board in contract development
• Maintain fixed assets, including additions, disposals and monthly reconciliations;
• Renew all Authority Insurance policies annually, to include any additions and deletions as needed;
• Update and prepare triannual Title VI program, handle any ongoing complaints, findings and reporting;
• Update triannual Disadvantaged Business Enterprise (DBE) program, assist GM with DBE goal development;
• Perform DBE usage reporting to appropriate authorities and seek ongoing use of DBEs with Authority procurements.

Required Skills/Education & Experience:

• Bachelor’s degree in Business Administration (Accounting/Finance major preferred), Marketing or Communications
• 1 year of procurement and/or grant writing experience preferred. Coast RTA provides on-going training for both.
• Able to learn and adapt to new and constantly changing regulations;
• Excellent communication skills, both written and verbal;
• Highly organized and detail oriented;
• Proficient in Microsoft Office Suite, Outlook, Google;

                                                   Interested Candidates apply to:  [email protected]

Coast RTA is an Equal Opportunity Employer